Administrative Assistant - Career (609403)

Santa Rosa, California 95403

Post Date: 04/18/2018 Job ID: 28760 Industry: Accounting & Finance

Administrative Assistant



• Support a  management staff of nine managers and supervisors.

• Expertise in Microsoft Office suite to create and use documents of moderate complexity in Excel, Powerpoint, and Word.

• Interface with Web-based enterprise (HR, Finance, etc) applications. Existing skills are desirable; if not present, the ability to learn quickly is essential.

• Perform confidential administrative duties  following organization policies and practices.

• Report & analyze employee data.

• Own meeting logistics: attend internal meetings  as needed, take meeting notes and action items, and communicate appropriately.

• Anticipate and plan calendar events & projects. Coordinate with other groups, assistants & suppliers.

• Generate purchase orders, prepare correspondence.

• Manage tracking of employee development for staff & organization.

• Screen inquiries & delegate as required.

• Schedule and arrange appointments, meetings and travel itineraries.

• Oversee management of the organization’ s web page

• Support collection of data and reporting of organizational metrics.




• Excellent verbal and written communication skills

• A strong sense of ownership, initiative and drive for excellence in areas of responsibility

• The capacity for abstract thinking for (non-technical) data collection, organization, analysis and understanding

• A resourceful and creative approach to anticipating needs and solving problems

• The highest integrity and discipline to manage sensitive information

• A constructively assertive interpersonal style that gets things done while maintaining a cohesive, team-based and fun working environment.

• Some higher education or specialized training/certification is desirable

• 3+ years directly related experience is desirable

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