Administrative Assistant

Cloverdale, California 95425

Post Date: 03/08/2018 Job ID: 27918 Industry: Administration

Our Wine Industry client is currently seeking an Administrative Assistant to support all divisions of our customer' s vineyard and cellar administrative operations. This position is also the first line of interaction with our vendors and customers.

Specific responsibilities include, but are not limited to:

Vineyard Admin:
Assist Vineyard Manager as required
Responsible for various vineyard reporting
Maintain vineyard maps
Data entry for vineyard-related projects

Harvest Admin:
Build and maintain spreadsheets for all grape tracking
Enter and reconcile weigh tag information
Manage contracts for grapes sold

General Admin:
Answer winery phones
Order supplies for all departments
Mail pick up and distribution
Backup for the order desk
Responsible for all DMV licensing
Maintain liability insurance files
Coordinate outside techs and vendors as needed

Sales & Finance Admin:
Responsible for all filing in support of the finance and sales departments
Responsible for invoicing and sending monthly A/R statements 

HR Admin:
Maintain checklist for paperwork for employee records/new hires
Make sure new hires have paperwork as needed
Assist employees with various issues, i.e. insurance, DMV, etc.

* Prior experience working with wineries and/or vineyards preferred
* Ability to prioritize multiple tasks and complete them on a timely basis
* Ability to establish and maintain well-organized office protocols and systems
* Excellent communication skills, both written and oral
* Excellent attention to detail and accuracy
* Excellent customer service skills and professionalism in all aspects of work
* Proficient in Microsoft Office suite with emphasis on Excel and Word
* Strong computer skills and ability to quickly learn and effectively utilize enterprise systems and technology
* Bilingual fluency (speaking, reading, writing) in Spanish a plus
* Willing and able to work extra hours during harvest and other peak times of the year
* Clean driving record 
* Ability to lift 50lbs 
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