Administrative Assistant

Rochester, Minnesota 55905

Post Date: 02/14/2018 Job ID: 27507 Industry: Other Area(s)

Administrative Assistant

  Design a plan to streamline Workforce Learning electronic file structure/ naming conventions/ file locations/ etc. Implement plan: Reformat and streamline Workforce Learning electronic file structure/ naming conventions/ file locations/ etc.

Designs a process, documents, and structure for a 2019 Workforce Learning master education plan (dates/courses/facilitators/external factors/rooms/etc.). Begins to populate master education plan

  Reviews supply levels for classes/ streamlines storage system for supplies / compiles supplies for courses and prepares facilitation packets for facilitators

 

  Requirements-

  Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years' experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc., or Bachelor' s degree plus administrative/secretarial work experience.

  Requires excellent application of grammar, punctuation, and English usage. Must have computer experience and possess proficiency on technical office equipment (computer, printer, phone system). Must possess high-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters. Must demonstrate good decision-making and judgment as well as attention to detail and follow-through. Must be able to adapt to a rapidly changing environment.

  Strong Microsoft Office knowledge/skills needed, frequent use and building of spreadsheets and databases.

Requires decision-making and judgment capabilities, attention to detail and follow-through. Must be adaptable and flexible in a changing environment.

  Will have access to confidential information, therefore a high degree of ethical standards and integrity is expected.
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