Executive Assistant

Orlando, FL 32826

Posted: 06/14/2018 Industry: Other Area(s) Job Number: 29283
Kavaliro is actively seeking an exceptional Executive Assistant to act as the right hand to an influential Orlando based Chief Technology Officer.  Responsibilities:
    • Plan, coordinate and ensure the CTO’ s schedule is followed and respected
    • Provide " gatekeeper" and " gateway" role, creating win-win situations for direct access to the CTO’ s time and office
    • Arranging complex and detailed travel plans, itineraries, and agendas
    • Composing and preparing correspondence that is sometimes sensitive or confidential
    • Work collaboratively across departments to provide a bridge for smooth communication between the CTO’ s office and others  
    • Maintain key relationships and communications internally and externally to ensure business needs are met
    • At times, provide personal assistance expertise
    • Work closely and effectively with the CTO to keep him well informed of upcoming commitments and responsibilities, following up appropriately
    • Act as a " barometer," having a sense for the issues taking place in the environment and keeping the CTO updated
    • Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, and other tasks that facilitate the CTO’ s ability to effectively lead the company
    • Assist in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings
    • Organize and support special events and staff meetings. Partner with other assistants to ensure everyone has what they need from a logistics and preference standpoint for all meetings
    • Create, edit and complete first drafts for written communications (Word, Powerpoint, Excel, etc) for both internal and external stakeholders
    • Monitor CTO’ s email inbox and alert CTO of immediate business needs
    • Perform additional duties as necessary
    • 7+ years administrative experience, providing direct support at an executive level
    • Experience booking complex domestic and international travel itineraries
    • Experience balancing both personal and business affairs
    • Ability to handle confidential information with discretion
    • Demonstrated proactive approaches to problem-solving with strong decision-making capability
    • Experience interacting with c-level executives and board members
    • Ability to perform personal assistant duties as needed
    • Strong interpersonal skills with and ability to build relationships with diverse stakeholders, both internal and external
    • Think critically and actively seek opportunities and propose solutions for both short and long-term objectives
    • Ability to take control and manage tasks independently to closure
    • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
    • Ability to perform job duties outside of normal business hours when necessary
Preferred Experience:
    • Experience working in a fast-paced startup
    • BS Degree
    • Experience with Slack G
    • Experience with Google Tools
    • Experience in Mac/iOS


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