Accounts Payable Specialist

Melbourne, FL 32934

Posted: 12/18/2018 Industry: Other Area(s) Job Number: 32604

Responsibilities to include:
  • Collecting invoices from vendors, research and resolve invoice issues.
  • Enter supplier invoices 
  • Assist in producing weekly cash flow forecast
  • Maintain disbursement section and submitting operations payments one week in advance of due date for payment approval.
  • Code invoices to correct GL accounts, COEs and project codes (obtain sufficient company business understanding to interpret invoices and payment requests correctly and apply appropriate coding.
  • Distribute non PO supplier invoices for department managers approval.
  • Perform 3 way match of invoices to purchase order and proof of delivery.
  • Ensure sales tax compliance with invoices received (no sales tax charged on project invoices vs ensure there is sales tax on non-project invoices, or track that need to pay use tax).
  • Submit list of invoices due for payment that week (and supporting documentation) to controller for review.
  • Ensure W9 forms are on file for all vendors and process 1099s annually for required vendors.
  • Employee benefits- review invoices receive for accuracy of current or COBRA employees.
  • Print paper checks, prepare ACH payments and wire transfers in banking system and provide documentation to check signatory / bank payment releaser.
  • Complete new vendor applications.
  • Monitor remaining credit amounts available on key vendors and apply for credit limit increases if necessary.
  • Verify employee expense reports in Concur and ensure timely reimbursement of valid expenses in compliance with company travel policy.
  • Assist with monthly close, including performing monthly reconciliations of assigned accounts.
  • Ensure timely monthly and year-end accrual of outstanding payables.
  • Compare monthly vendors to entered invoices for month and accrue for late/unreceived invoices.
  • Maintain well organized filing system for supporting documentation for all payments.
  • Overall responsibility for purchasing office supplies.
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