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Administrative Assistant

Modesto, CA 95355

Posted: 09/19/2025 Industry: Administration Job Number: 53463

Job Description

Our client is seeking an Administrative Assistant II for a contract opportunity. The Administrative Assistant II provides a variety of professional clerical and administrative support to the Director of Pharmacy Services and the pharmacy department. This role ensures smooth departmental operations by managing timekeeping, staff orientation, and competency tracking while handling confidential information with discretion. The position is critical to maintaining efficiency and compliance during a staff member’s extended leave of absence.

Key Responsibilities
  • Provide direct administrative support to the Director of Pharmacy Services and department leadership.
  • Manage and process all departmental timekeeping duties accurately and on schedule.
    Coordinate onboarding and orientation activities for new staff members.
  • Track training and competency records for all pharmacy staff, ensuring compliance with regulatory and organizational requirements.
  • Organize and maintain files, records, and documentation in accordance with established guidelines.
  • Prepare, edit, and distribute correspondence, reports, and department-wide communications.
  • Serve as a point of contact for internal and external stakeholders, ensuring timely follow-up and prioritization of requests.
  • Handle confidential and sensitive information with discretion.
  • Support special projects and department-wide initiatives as assigned.

     
Minimum Qualifications
  • High School diploma or equivalent required; Associate’s degree preferred.
  • Minimum 2 years of administrative support experience, preferably in a healthcare or pharmacy setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to quickly learn department-specific systems.
  • Strong organizational and time management skills with attention to detail.
  • Ability to prioritize multiple tasks and work independently with minimal supervision.
  • Excellent written and verbal communication skills.
  • Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.
  • Prior experience supporting a healthcare department or director-level leader.
  • Familiarity with timekeeping, staff orientation, and competency tracking processes.
  • Knowledge of Workday or similar HRIS/timekeeping systems.
Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.
By using best practices and optimal employee recruiting strategies, Kavaliro provides employers with employment solutions by providing the most qualified and professional employees, who can staff both project and permanent positions in order to ensure the ongoing success of all types of businesses. We use a streamlined-yet-thorough approach to staffing that saves our clients administrative time, resources and money.
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About Modesto, CA

Ready to embark on an exciting career journey? Explore our job opportunities in the vibrant area surrounding Modesto, California! Known for its rich agricultural history, charming downtown area, and easy access to outdoor adventures, Modesto is the perfect place to grow both personally and professionally. From the iconic McHenry Mansion and the eclectic Gallo Center for the Arts to the delicious farm-to-fork cuisine and the excitement of being close to Yosemite National Park and the Stanislaus River, Modesto offers a unique blend of culture, cuisine, and nature. Join our team today and discover why working in the Modesto area is an opportunity you won't want to miss!

What to expect when working with Kavaliro

Just like with our clients, we build our process to meet each individual candidate s needs. Our recruiters take the time to listen to your career goals and ambitions, then work one-on-one with you to help place you in a company that provides the best professional fit.

01

Call us with a detailed overview of your experience, skills, background, and goals. If you are local and prefer, we will set up a face-to-face interview.

02

You will be asked to complete an online assessment form to assess your skill level. At the same time, your references will be checked.

03

Your Kavaliro recruiter will discuss and review potential job opportunities.

04

When you and your recruiter agree on a potential match, you ll be briefed with helpful insight into the client s needs.

05

When you begin your employment tenure with the client, Kavaliro will continue to be there to support you in your career.

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