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Administrative Assistant-IPS

Orlando, FL 32836

Posted: 03/16/2026 Industry: Administrative Job Number: 54668

Job Description


We’re looking for a highly organized Administrative Assistant to support a global leadership team and help keep operations running smoothly. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating projects and events, and excels at keeping teams aligned.

What You’ll Do

  • Provide administrative support to a leadership team of 8

  • Coordinate international schedules, meetings, and travel logistics

  • Plan and manage team events, meetings, and offsite activities

  • Prepare presentations and meeting materials for leadership and clients

  • Manage calendars, organizational charts, and internal communications

  • Assist with expense reports and small internal projects

  • Maintain SharePoint team pages and internal newsletters

  • Collaborate with teams across multiple locations globally

What You Bring

  • Bachelor’s degree or equivalent experience

  • 5+ years supporting executives or senior leadership

  • Strong skills in Microsoft Office (Outlook, Teams, Excel, PowerPoint, SharePoint)

  • Exceptional organization, communication, and multitasking abilities

  • Experience coordinating travel, events, and leadership schedules

  • Ability to work independently while collaborating across teams

  • Comfortable leveraging AI tools (such as CoPilot) to improve efficiency

Key Traits for Success
  • Adaptability
  • Relationship Building
  • Problem Solving
  • Discretion
  • Strong Communication
  • Positive, Team-First Attitude
Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.

Job Requirements

On-Site
By using best practices and optimal employee recruiting strategies, Kavaliro provides employers with employment solutions by providing the most qualified and professional employees, who can staff both project and permanent positions in order to ensure the ongoing success of all types of businesses. We use a streamlined-yet-thorough approach to staffing that saves our clients administrative time, resources and money.
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About Orlando, FL

Explore exciting job opportunities in the vibrant city of Orlando, Florida! Known for its endless sunshine, world-famous theme parks including Walt Disney World and Universal Studios, a thriving arts scene with galleries like the Orlando Museum of Art, and a variety of recreational activities such as Lake Eola Park and the iconic Lake Eola swan boats, Orlando is a hub of innovation and creativity. With a booming economy and diverse job market, this city offers growth potential and a unique lifestyle that blends southern charm with modern amenities. Discover your next career move in Orlando and be part of a dynamic community that celebrates diversity and opportunity. Dive into our job listings today and kickstart your professional journey in the heart of the Sunshine State!

What to expect when working with Kavaliro

Just like with our clients, we build our process to meet each individual candidate s needs. Our recruiters take the time to listen to your career goals and ambitions, then work one-on-one with you to help place you in a company that provides the best professional fit.

01

Call us with a detailed overview of your experience, skills, background, and goals. If you are local and prefer, we will set up a face-to-face interview.

02

You will be asked to complete an online assessment form to assess your skill level. At the same time, your references will be checked.

03

Your Kavaliro recruiter will discuss and review potential job opportunities.

04

When you and your recruiter agree on a potential match, you ll be briefed with helpful insight into the client s needs.

05

When you begin your employment tenure with the client, Kavaliro will continue to be there to support you in your career.

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We ve been in the staffing business for over 10 years because we receive great satisfaction helping both companies and job candidates find their perfect match.

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