Administrative Assistant
On-site Northfield, IL 60093 US
Job Description
Key Responsibilities:
- Assist in the planning and coordination of conferences, from inception to completion.
- Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination.
- Communicate with sponsors and venue to ensure timely delivery of event requirements.
- Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking.
- Ensure compliance with event policies and timelines
- Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations.
- Provide administrative support to the company president
- Create and update conference webpages
- Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.)
- Update and maintain forms in Wufoo
- Communicate day of conferences with sponsors and attendees
Qualifications:
- Proven experience in project management, conference coordination, and related administrative roles.
- Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.
- Excellent written and verbal communication skills.
- Ability to work well under pressure and in a fast-paced environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo
- Ability to work independently in small office environment
- Some travel required for on-site for pre-conference setup the day before conference as well as on-site conference management
- Professional presentation and demeanor
- Bachelor's degree or equivalent experience
Job Requirements
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