Executive Assistant
Job Description
Your impact: Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction. You represent the executive in every action you take, in every behavior you display!
Pay: $51.00 - $56.00Â
Core Responsibilities:
• Manage day to day schedules in such a way that each executive is able to complete their obligations in an organized, efficient way.
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with stakeholders and customers, etc.
• Proactively manage calendar priorities based on customer meetings, quarter close cycles, fiscal calendars, current projects, team needs and major events.
• Book appropriate domestic and international travel within company travel policy, taking into account travel Visas, costs and proper documentation.
• Effectively interface with employees from other groups within the company such as other Executive Assistants and Senior Executives inside and outside the company, and recognizes key players within all organizations.
• Assist with food orders, luncheon planning, and planning of other business-related meetings as requested.
• Other administrative and project duties as requested.
Minimum Requirements:
• Minimum of 5+ years of applicable administrative experience, ideally supporting sales leaders within a global software organization.
• Skillful execution of administrative activities, with high attention to detail, organization and process.
• Proven ability to handle confidential material with the utmost discretion.
• Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.
• Strong teamwork; and a tactful ability to offer suggestions and improvements to process and work very collaboratively with others.
• Strong relationship management skills, ability to build a personal network throughout the company to both serve the needs of your executive(s), as well as the needs of the other teams.
• Project Coordination experience needed at an intermediate complexity.
• Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders, peers and external partners.
• Previous experience partnering with senior management in a fast paced, innovative environment.
• Experience working collaboratively within large administrative teams.
• Working proficiency of Google Suite (Gmail, Docs, Drive). Experience using Slack and Concur are a plus. Additional Desired Skills/Traits
• Customer centric orientation.
• Agility and flexibility in response to changing priorities and needs.
• Proven ability to manage projects, work under pressure and consistently make deadlines.
• Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
• Possess a natural ability and curiosity and to comprehend the global DNA of the company and its organizations.
• Ensure communications are clear, thorough, and specific, with attention to follow-through.
Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.
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What to expect when working with Kavaliro
Just like with our clients, we build our process to meet each individual candidate s needs. Our recruiters take the time to listen to your career goals and ambitions, then work one-on-one with you to help place you in a company that provides the best professional fit.
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Call us with a detailed overview of your experience, skills, background, and goals. If you are local and prefer, we will set up a face-to-face interview.
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You will be asked to complete an online assessment form to assess your skill level. At the same time, your references will be checked.
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Your Kavaliro recruiter will discuss and review potential job opportunities.
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When you and your recruiter agree on a potential match, you ll be briefed with helpful insight into the client s needs.
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When you begin your employment tenure with the client, Kavaliro will continue to be there to support you in your career.
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