Executive Assistant
Onsite Orlando, FL 32826 US
Job Description
- Responsibilities:
- Perform advance planning and logistical support for international meetings by coordinating and managing agendas, participants, dates, times, locations, guests, and invites.
- Ownership of the event planning for meetings from booking rooms, dinner reservations, conference halls, and teambuilding.
- Short- and long-range project planning and implementation.
- Prepare meeting materials for internal and external customer meeting.
- Coordination of staff schedules and communications working regularly with assistants in various locations such as supporting leadership located in the UK, Norway, Croatia, Houston, TX & Charlotte, NC.
- Make travel arrangements for senior staff, including booking flights, cars, hotels, and restaurant reservations.
- Assist senior staff in completing expense reports.
- Create presentations and assist in gathering information on various team topics.
- Maintain organizational charts, directories, and email group lists.
- Coordinate calendars and update senior staff on scheduling conflicts.
- Maintain the SharePoint team page, the organization chart and monthly newsletter.
- Manage small internal projects for the team.
- Undertake special assignments as needed.
- Culture Hub Orlando Site lead for our international & multiculturally diverse team and events.
What You’ll Bring:
- Bachelor’s degree or equivalent work experience.
- A minimum of 5 years of prior experience supporting executives, working with collaborative teams and leadership.
- Proficiency in Microsoft Office applications, especially Outlook Teams, Excel, and PowerPoint SharePoint.
- Superior organizational and project management skills.
- Effective communication skills and presentation skills both verbal and written.
- Ability to adapt, thrive and quickly learn to new computer software (e.g., Web-based, Ariba, Tableau, Salesforce).
- A self-starter attitude, motivated to find efficient and effective ways to achieve goals.
- Results-oriented with the ability to multitask and work under pressure to meet deadlines.
- Ability to work independently and collaboratively with internal teams, vendors, and customers via phone, email, and Teams.
- Experienced creating and managing social media and LinkedIn posts.
- Adept utilizing AI & CoPilot to streamline processes and increase efficiency.
Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.
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What to expect when working with Kavaliro
Just like with our clients, we build our process to meet each individual candidate s needs. Our recruiters take the time to listen to your career goals and ambitions, then work one-on-one with you to help place you in a company that provides the best professional fit.
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Call us with a detailed overview of your experience, skills, background, and goals. If you are local and prefer, we will set up a face-to-face interview.
02
You will be asked to complete an online assessment form to assess your skill level. At the same time, your references will be checked.
03
Your Kavaliro recruiter will discuss and review potential job opportunities.
04
When you and your recruiter agree on a potential match, you ll be briefed with helpful insight into the client s needs.
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When you begin your employment tenure with the client, Kavaliro will continue to be there to support you in your career.
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