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Facilities Contract Operations Coordinator

Sacramento, CA 95833

Posted: 11/04/2025 Industry: Administration Job Number: 53714

Job Description

Our client is seeking a Facilities Contract Operations Coordinator for a long-term contract opportunity.  This role provides essential administrative and operational support to the Facilities Management Contracts Team. It focuses on coordinating and tracking vendor contracts for facility repairs and preventative maintenance, while also providing backup support for inbound call center operations. This is a hybrid function combining contract lifecycle management with customer-facing communication responsibilities to support facility operations across locations.

Responsibilities:
Contract Management:
  • Manage the end-to-end lifecycle of contracts related to facility services and preventative maintenance.
  • Draft, execute, track, and follow up on vendor contracts and renewals.
  • Coordinate with affiliate facilities and vendors to resolve contract discrepancies, change orders, or compliance issues.
  • Maintain accurate documentation and audit-ready records of all vendor agreements.
  • Monitor contract timelines and escalate outstanding items to ensure timely execution.

Communication Support (As Needed):
  • Respond to incoming service requests via phone or email.
  • Route calls or tickets to the appropriate facility team.
  • Serve as liaison between vendors, internal departments, and the local facilities team.
  • Follow up on unresolved issues and ensure proper closure and communication.

Qualifications:
  • Bachelor's degree in Business, Accounting, Facilities Management, or a related field preferred.
  • 2+ years of experience in contract administration, vendor management, or facilities support.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite, especially Excel and Outlook.
  • Ability to work independently while coordinating with multiple departments and stakeholders.
Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.
 
By using best practices and optimal employee recruiting strategies, Kavaliro provides employers with employment solutions by providing the most qualified and professional employees, who can staff both project and permanent positions in order to ensure the ongoing success of all types of businesses. We use a streamlined-yet-thorough approach to staffing that saves our clients administrative time, resources and money.
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About Sacramento, CA

Ready to kickstart your career in the vibrant Sacramento, California area? This bustling region is not only the capital of the Golden State but also a hub of endless job opportunities and growth potential. From the stunning Tower Bridge crossing the scenic Sacramento River to the delectable farm-to-fork dining scene that's second to none, Sacramento has something for everyone. Catch a performance at the historic Crest Theatre, cheer on the Sacramento Kings at the Golden 1 Center, or discover local artists at the Crocker Art Museum. With the majestic Sierra Nevada mountains nearby and the beautiful parks like the McKinley Park to explore, Sacramento offers an enchanting blend of culture, creativity, and charm that will truly make your career journey unforgettable. Dive into our job listings today and set your sights on a rewarding career in this unforgettable region!

What to expect when working with Kavaliro

Just like with our clients, we build our process to meet each individual candidate s needs. Our recruiters take the time to listen to your career goals and ambitions, then work one-on-one with you to help place you in a company that provides the best professional fit.

01

Call us with a detailed overview of your experience, skills, background, and goals. If you are local and prefer, we will set up a face-to-face interview.

02

You will be asked to complete an online assessment form to assess your skill level. At the same time, your references will be checked.

03

Your Kavaliro recruiter will discuss and review potential job opportunities.

04

When you and your recruiter agree on a potential match, you ll be briefed with helpful insight into the client s needs.

05

When you begin your employment tenure with the client, Kavaliro will continue to be there to support you in your career.

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