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Intake Coordinator

Centennial, CO 80112

Posted: 10/28/2025 Industry: Administration Job Number: 53676

Job Description

Our client is seeking an Intake Coordinator for a contract to hire opportunity.  The Intake Coordinator will be responsible for working in coordination with the sales and pharmacy teams to process referrals and admissions in a timely manner. Intake Coordinators must gather necessary patient information to create patient records and work with access operations to communicate insurance coverage to patient and referral sources. The intake coordinators are often the first point of contact for patient and referral sources and must create and maintain a positive, calm, and supportive atmosphere; emphasizing personal interest and compassion for our patients.

Essential Job Responsibilities:
  • Responsible for coordinating referrals received from referral sources
  • Ensure that all required documentation has been received to process the referral timely
  • Enters patient demographic, clinical and insurance information into the computer system.
  • Ensure that insurance verification is completed and patient has accepted financial responsibility prior to initial shipment.
  • Coordinates with other departments including Sales, Access and clinical staff regarding the status of the referrals and any authorization requirements and out-of-pocket cost required to be collected before delivery.
  • Completes documentation of progress notes in computer system
  • Notifies patients/caregivers regarding insurance coverage and payment responsibilities.
  • Maintains confidentiality of patients and proprietary information.
  • Other duties as assigned

Qualifications:
  • High School Diploma/GED or equivalent required; Associate's Degree or some college preferred
  • Experience working with all payer types, including Medicare, Medicaid and commercial insurance companies
  • Knowledge of insurance verification and pre-certification procedures
  • Understands the scope of services that the client can provide
  • Strong verbal and written communication skills
Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.
By using best practices and optimal employee recruiting strategies, Kavaliro provides employers with employment solutions by providing the most qualified and professional employees, who can staff both project and permanent positions in order to ensure the ongoing success of all types of businesses. We use a streamlined-yet-thorough approach to staffing that saves our clients administrative time, resources and money.
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About Centennial, CO

Ready to take your career to new heights in Centennial, Colorado? This thriving city in the heart of the Rocky Mountains offers a perfect blend of outdoor adventure, cultural experiences, and career opportunities. From the nearby Rocky Mountain National Park to the bustling Downtown Denver, Centennial provides a unique mix of natural beauty and urban charm. Explore job listings in this vibrant region and discover why professionals are drawn to the area for its proximity to Red Rocks Amphitheatre, the vibrant arts scene at Santa Fe Art District, professional sports teams like the Denver Broncos and Colorado Rockies, and the picturesque Cherry Creek State Park. Start your journey to a fulfilling career in Centennial today!

What to expect when working with Kavaliro

Just like with our clients, we build our process to meet each individual candidate s needs. Our recruiters take the time to listen to your career goals and ambitions, then work one-on-one with you to help place you in a company that provides the best professional fit.

01

Call us with a detailed overview of your experience, skills, background, and goals. If you are local and prefer, we will set up a face-to-face interview.

02

You will be asked to complete an online assessment form to assess your skill level. At the same time, your references will be checked.

03

Your Kavaliro recruiter will discuss and review potential job opportunities.

04

When you and your recruiter agree on a potential match, you ll be briefed with helpful insight into the client s needs.

05

When you begin your employment tenure with the client, Kavaliro will continue to be there to support you in your career.

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